We get this question a lot and our answer is always the same. Yes. In fact, most times, its safer than your current system. We've seen clients keep proprietary info, client records, credit card info and more on hard drives, CDs, DVDs, Flash Drives and lap tops. Here is some great info - right from Google.
Is my data safe and secure?
Who owns the data I put into Google Apps?
Where does Google store my data?
Your data is stored in Google’s network of geographically distributed data centers. Google’s computing clusters are designed with resiliency and redundancy in mind, eliminating any single point of failure and minimizing the impact of common equipment failures and environmental risks. Access to data centers is limited to select Google employees and personnel.
Is my data safe from your other customers when it is running on the same servers?
Yes. Data is virtually protected as if it were on its own server. Unauthorized parties cannot access your data. Your competitors cannot access your data, and vice versa. In fact, all user accounts are protected via this virtual lock and key that ensures that one user cannot see another user's data. This is similar to how customer data is segmented in other shared infrastructures such as online banking applications.
Can Google Apps support HIPAA compliance?
For customers who are subject to the requirements of the Health Insurance Portability and Accountability Act (HIPAA), Google Apps can support HIPAA compliance. Under HIPAA, certain information about a person’s health or health care services is classified as Protected Health Information (PHI). Google Apps customers who are subject to HIPAA and wish to use Google Apps with PHI must sign a Business Associate Agreement (BAA) with Google.
How do you protect my organization from spam and viruses?
Google has one of the best spam blockers in the business, and it’s integrated into Google Apps. Spam is purged every 30 days. We have built-in virus checking and enforce checking of documents before allowing a user to download any message.